I am a great believer in Standard Operating Procedures.
SOPs had their origin in manufacturing, specifically pharma. An SOP is simply a documented process of an organization, to ensure services/products are delivered consistently every time.
But I find SOPs even more important in my personal life! I am pretty forgetful and not very organized. SOPs are what come to my rescue! Whenever something goes wrong more than once, I know it is time to find a systems solution.
- It happens pretty often specially during longer travels, that I reach where I need to go and find I have forgotten something important. So this has a two-fold SOP. First, I have drawn up a standard list of things needed during travel. And second, I bring down the suitcase the weekend before, and start putting in things as I remember. Not just clothes and things, but gifts to be taken, medicines, books for the journey, walking shoes, etc.
- I know I need to take my cheque book to office the next day. Or, I have to take the strip of antibiotics that I am on. But I also know that I am sure to forget. So I have a designated place in the cupboard. Whatever I have to take with me to office the next day is put there, the moment I think of it. It could be a document I have been working on, work-related brochures I picked up on my tours and were in my suitcase, whatever…. Yes, it does mean going up and down with each item. But I have found it is quite a fool-proof method. The alternative is a good 75% chance I will leave it behind.
- I often forget my specs and am at the other end of where I need them. So the SOP is to duplicate my reading glasses. I keep a pair in each handbag, in offices where I travel to often, as well as one in my bedroom and one in the living room of my house. Sounds extravagant? Not really! I buy them at Rs. 250 a pair!
- I have organized my sari-blouses and my salwars and chudidars by colour. And have one organizer kitbag for each. So there is the a white salwars bag, cream salwars bag, greens and blues bag, reds and maroons bag, etc. I think it has helped. Rather than messing up a whole cupboard shelf, I only mess up one kit bag. Not quite Marie Kondo but…
- And so on and so forth….
I am sure many people are organized enough without these aids. And even those that do have them, don’t necessarily think of them as SOPs. But I just feel very organized and professional calling them that!